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Commission orders workshop on building‑department RFP, defers posting; extends incumbent’s contract with guardrails
Summary
After a lengthy review of a proposed outsourced building‑department RFP and new state rules affecting private providers, commissioners deferred the RFP (item 41A) to a workshop after the break and approved a limited extension (item 41B) of the Calvin Giordano agreement with amended extension language to protect transition timing.
The commission directed staff June 17 to treat commissioner comments on the proposed building‑department request for proposals (RFP) as a formal Monday‑night memo, to hold a focused workshop at the first meeting after the summer break to reconcile line‑by‑line concerns and to extend the RFP posting and question period so bidders have adequate time given the July holiday calendar.
Commissioners described multiple substantive concerns: incorporation of recent state law changes (House Bill 803) that alter permit fee calculation methods and private‑provider rules; the structure of performance remedies and a graduated cure process before termination; restrictions on contractor employees doing private‑provider work outside normal hours while using city‑branded vehicles; and evaluation weights in the scoring matrix (debate over whether project cost should be 25% or 20% of the evaluation). Commissioner Rodriguez led an hour‑plus review of detailed redline suggestions from the workshop and asked that staff and the manager gather commissioners’ written edits ahead of the workshop.
Because the current professional services agreement with Calvin Giordano & Associates expires in June, the commission also considered a 13th amendment to extend that agreement. After discussion, the commission approved an amended extension: the contract will be extended through March 4, 2027 (an eight‑month extension from the meeting date as amended on the record), and the city trimmed continuous‑extension language so any further continuance requires commission awareness and will not be open‑ended without notice. The amendment was agreed to on the record by the vendor representative, who confirmed acceptance of the new end date.
Next steps: staff will collect commissioners’ written comments, prepare a Monday‑night memo response, hold a workshop the first meeting after the summer break to resolve RFP language and timelines, publish the RFP with an extended question period, and manage the incumbent contract through March 4, 2027 to ensure continuity during the procurement and transition process.
