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Walkersville EDC finalizes logistics for Spring Pop-Up on Penn with about 40 vendors
Summary
The Walkersville Economic Development Commission confirmed plans for a Spring Pop-Up Saturday (10 a.m.–3 p.m.), including roughly 40 vendors, four additional food trucks, setup and cleanup windows, a noon ribbon cutting for Bonus Bites and raffle beneficiaries that include the Friends of the Library and Glade Valley Food Bank.
The Walkersville Economic Development Commission on April 27 finalized logistical plans for the Spring Pop-Up on Penn, confirming a vendor list of about 40 and outlining food-truck placement, setup windows and cleanup rules.
Chair (speaker 1) said the meeting packet showed “about 40 vendors,” and the group spent much of the meeting resolving where additional food trucks could be sited. Members discussed fitting four extra trucks into a triangular space near Bulletproof while noting part of that triangle is railroad-owned and may require permission or use of adjacent private parking.
Staff member (speaker 2) said some food-truck operators asked to arrive 90 minutes early to set up; the group agreed to allow trucks to begin arriving as early as about 8–8:30 a.m. and suggested vendors generally should aim to arrive after that window so trucks have room to stage. “I can reach out to them, all of them and see if they mind unhooking,” staff said, proposing that trailer units detach to save space.
The commission confirmed operational rules for the day: the event will run 10 a.m. to 3 p.m., vendor cleanup is specified in the vendor packet as 3:00–3:30 p.m., and members discussed volunteer shifts to staff EDC and vendor tents during the day. Chair reminded members the last train goes out about 2 p.m. and asked that vendors not begin teardown until the event end to avoid conflicts with train traffic.
Traffic and parking drew sustained attention. Members tasked one person to consult Public Works about temporary cones or closure of a nearby corner and asked a volunteer to check with the owner of Bulletproof about permitting food-truck overflow into that lot (only trucks, not general parking). One staff member said they would place cones Friday if Public Works signs off.
Other event logistics confirmed included a raffle (run by the WBPA) with tickets on hand, about 100 swag bags to hand out (snacks and drinks), porta-potties, and use of a wireless PA speaker with two microphones for announcements and the noon ribbon cutting for Bonus Bites. Members agreed the EDC will host the ribbon-cutting ceremony at noon and will provide an emcee and proclamation; one member volunteered to handle introductions and read the proclamation.
The commission also agreed to print a list of town events and vendor point-of-contact information to include in swag bags and attach vendor maps in the confirmation emails staff will send. Staff said they will finalize booth assignments and adjust numbering if vendors cancel.
The meeting closed after routine items and a short WBPA report; no additional formal votes on event policy were recorded beyond the minutes approval at the start of the meeting.
