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Baboquivari USD business officer reports $137,668 in tax-credit funds; board hears budget and activity account details
Summary
District business officer Clementina Parloff told the governing board that $137,668.40 in tax-credit funds were available as of June 2024 and reviewed budget expenditures, negative balances driven by reimbursement timing and student activity account balances; the board asked for follow-up during the encumbrance period.
Clementina Parloff, the district financial presenter, told the Baboquivari Unified School District governing board that “as of June 2024, there was a total of $137,668.40 available in tax credit funds,” and she gave a line-by-line breakdown for campuses and programs.
Parloff said the primary campus had $56,702.16 available, the intermediate had $15,345.48, the alternative middle $4,500, the alternative high $8,900, BMS about $27,000, and Baboquivari High School $24,000. She said total FY24 expenditures charged to those funds were $9,256.87 and reported donations of $23,900 that can offset some costs.
Why it matters: tax-credit and gift funds are restricted and tracked separately; Parloff told the board the district is still reconciling ledger entries with the county and that the encumbrance period runs through September, with the annual financial report due in October. "We still have time to make any adjustments during the encumbrance period that will end in September," she said.
Board members asked for clarification about where donations are recorded. A board member asked whether donations designated for tax credit purposes are held in the tax-credit fund; Parloff replied that when donations are specifically for tax credit they go into the tax-credit fund, and otherwise they go into a less-restrictive gifts-and-donations fund.
Parloff also flagged three line items with negative budget balances driven by timing and coding: a JOM reimbursement that had not arrived yet and two funds (374 and 469) where budgets were not updated in the general ledger after late ADE funding arrived. She said the district has cash to cover expenditures and expects to reconcile entries with the county during the encumbrance and reporting windows.
On student activity accounts Parloff reported month-to-month deposits and transfers: a $1,882 deposit to the student activity account for a class of 2026 concession sale, a $2,872 transfer related to 8th-grade promotion, and a closing student activity balance of $97,565.09. The student auxiliary account ending balance was $2,133.14 after a small number of disbursements.
Board direction and follow-up: members asked for continued transparency on outstanding reimbursements and timing for JOM and other grants. Parloff said the district will continue journal entries and reconciliation with county records and provide follow-up during the encumbrance period.
What’s next: the board received the report and discussed site-council minutes related to tax-credit approvals; Parloff and staff said they will provide additional detail and follow up during the scheduled reporting cycle.
