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Fairport board approves financial reports, audits, budgets and routine motions; unanimous votes on agenda items
Summary
Trustees approved the treasurer’s report, fund-balance and reserve recommendations, an internal control audit and corrective action plan, cooperative purchases, grant agreements and multiple personnel and policy motions; most votes were recorded as unanimous 7-0.
At its year-end business meeting, the Fairport Central School District Board approved a slate of financial reports, audits, budgets and routine motions, with trustees recording unanimous approval for the items reported.
Treasurer's report: The treasurer reported an April opening cash balance just under $100.5 million, receipts of about $3.2 million (including Monroe County sales tax), disbursements of roughly $12.8 million, and an ending cash balance of $90.9 million. The treasurer noted that about $920,000 of the ending balance was in low-yield accounts and that the district invested additional reserve money after meeting with an investment firm.
Fund balance and reserves: Trustees approved fund balance analysis and reserve-authority recommendations for the fiscal year ending June 30, 2026. The treasurer clarified that the projected $3.3 million over budget amount reflects revenue-side performance; the board authorized "up to" amounts for reserves (not firm transfers) pending final audit and expense analysis.
Audit and corrective actions: The board accepted the 2025-26 internal control cycle audit prepared by EFPR Group CPAs, which examined items such as bus fuel billing and other internal controls. Trustees praised staff for using audits as improvement opportunities. The board also approved the corrective action plan; corrective actions involving contracts will be brought back to the board for approval, the treasurer said.
Contracts, purchases and budgets: The board approved a cooperative purchase agreement for field lights through Musco for the district capital-improvement project, approved the district-wide safety plan, consented to the school food-service budget (including wage recommendations for 2026-27), and approved an interim municipal grant funding agreement with Monroe County. All motions recorded in the meeting notes were approved by voice vote 7-0.
Personnel and policies: Trustees approved first and second readings of multiple policies, retired duplicate policies, approved field trips, accepted donations and passed multiple personnel motions (instructional, non-instructional, athletic staff actions), tenure appointments, memoranda of agreements and benefit contracts for managerial and non-bargaining staff. The consent calendar was approved and the meeting adjourned.
Votes at a glance: The meeting record shows unanimous board approval (voice vote where recorded) for the agenda, code of conduct, safety plan, naming of the athletic campus, Musco cooperative purchase for lights, meeting dates for 2026-27, policy readings and retirements, field trips, fund balance/reserve authorizations, internal audit report and corrective action plan, emergency pesticide resolution, municipal grant agreement, school food service budget, donations, personnel appointments and the consent calendar — all recorded as 7-0.
Why it matters: These votes finalize routine year-end financial housekeeping, audit follow-ups and personnel and policy steps that the district needs to transition into the next school year. Several items include directed follow-up (audit corrective actions that involve contracts, public messaging on social media policy) that will return to the board or committees for implementation.
The board adjourned after approving the consent calendar and making final acknowledgments to departing student representatives.
