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Finance director seeks temporary accounting and audit help; RFQ strategy approved
Summary
Facing staffing shortfalls and overdue audit work, the finance director asked the commission to authorize a request‑for‑qualifications/temporary services solicitation; procurement staff advised an RFQ to speed hiring while adhering to the state $60,000 threshold.
Finance director (referred to in the meeting as Mister Fierro) told the commission that vacancies and workload in the finance department have left staff unable to complete audit schedules and DFA reports on time, and that outside help is necessary to catch up. He asked the commission to authorize procurement of temporary accounting and audit services to support reconciliations, schedules and reporting.
Procurement staff (Miss Bolt) explained that a request for qualifications (RFQ) would allow the city to identify qualified firms quickly and that work procured under state pricing agreements or CES platforms may avoid a full public bid; however, services exceeding $60,000 would require formal public bidding under state rules. Commissioners asked about duration; Fierro suggested an initial engagement of roughly six months depending on need. Staff also outlined required audit deliverables and schedules the firm would need to produce for year‑end reconciliation.
The commission voted to approve issuance of an RFQ/RFP for temporary accounting and audit services and authorized staff to proceed with procurement and outreach to state and regional firms. Commissioners emphasized balancing speed with clear qualifications and the option to reject or re‑solicit responses if needed.
