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Baboquivari board ratifies 2022 canopy change orders, accepts $65,000 Sunrise House donation and approves sole‑source vendor
Summary
At a special Oct. 26 meeting before its fall retreat, the Baboquivari Unified School District governing board ratified 2022 change orders for two canopy projects, accepted a $65,000 donation earmarked for parental‑engagement programs and authorized a sole‑source contract extension so the original vendor can complete remaining work.
The Baboquivari Unified School District governing board voted Oct. 26 to ratify change orders related to two 2022 canopy projects and to accept a $65,000 donation intended for parental‑engagement and health workshops.
Board members met in a short special session before the district’s fall retreat and approved three separate motions: to ratify change orders for the Indian Oasis intermediate/elementary canopies (bid 202203), to accept School Facilities Board funding connected to a second canopy item, and to authorize a sole‑source extension for Boark LLC to finish architectural and construction administration services on the affected projects.
Superintendent (addressed in the transcript as “Mister Diaz”) told the board the district found past projects that had not been formally presented for board approval and that some costs had increased during construction, requiring ratification. He said the district has “put systems in place to prevent [oversights] from happening” in the future.
On the donation, Diaz asked the board to approve accepting $65,000 from “Desert Avenue Casino” to benefit Sunrise House programming. He said the funds would “focus specifically to increase parental involvement” through incentives, workshops and cooking classes to promote health and reduce diabetes. Miss Anna Marie Stevens moved the motion to accept the donation and Miss Kathleen Vance seconded; the motion passed.
Board members raised procedural questions about agenda wording and chronology — one member said accepting funding before approving a related price increase looked out of order — and asked for clearer agenda descriptions in future public board packets.
The board also voted to designate Boark LLC as a sole‑source provider so the same firm that began the canopy work can complete remaining architectural and construction administration services. Superintendent Diaz said the sole‑source designation is intended to preserve school‑facilities funding and avoid restarting the procurement process; the board approved the authorization after discussion and a second.
All motions reported in the meeting were carried by voice vote. The transcript records the meeting as having four board members present at the time of votes; formal roll‑call tallies were not enumerated in the record provided.
The board then adjourned the special meeting and immediately convened its day‑long fall retreat, where district coaches presented quarter‑1 benchmark results and campus leaders described action plans to address remaining gaps.
What’s next: The superintendent said the district is updating internal processes to ensure projects requiring board action are presented in a timely way and that future agendas will include more descriptive language about contract and funding items.
