Kennard board votes to switch town payroll to ADP

The Kennard Town Board voted 3-0 on July 9 to authorize the town to sign up for ADP payroll services, replacing an older QuickBooks payroll setup.

Board members said the town's existing payroll and accounting software was installed on an older computer and that QuickBooks' move to subscription pricing has made an update necessary. One board member who led the discussion described subscription costs in two formats — roughly $71 a month with $2–$3 per additional employee under some plans, or about $45 if the town moved to a monthly consolidated payment schedule — and said ADP had waived a $200 startup fee and offered a free introductory period. “I'll make a motion to go with ADP,” a board member said; another board member seconded the motion and the board approved it by voice vote.

The board also debated payroll frequency and internal controls. Members discussed changing the town’s salary ordinance to align pay schedules (biweekly vs. monthly) and the possibility of the clerk or designated staff managing a single monthly payment to streamline administration. They asked staff to follow up with the ADP representative for details on pricing tiers, direct deposit, tax filing services and an exit option since the contract was described as cancellable.

The board recorded no objections to the switch and approved the motion by voice vote. The decision was framed as an administrative modernization intended to reduce manual payroll work and improve tax and direct-deposit handling.

Next steps: staff will gather final plan details and pricing from ADP and present any necessary ordinance or budget changes at a future meeting.