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Union City council approves contract with Ohio Auditor of State to reconcile 2023–2025 books
Summary
The council approved entering a contract with the Ohio Auditor of State to reconcile or reconstruct village financial records for 01/01/2023–12/31/2025 (proposed 500 hours at $25,000); council discussed existing engagement with Joanna Group and next-step deadlines.
At the July 7 council meeting, members voted to enter into a contract with the Ohio Auditor of State to reconcile the village’s financial records covering Jan. 1, 2023 through Dec. 31, 2025.
Clerk explained the village’s current advisory engagement with Joanna Group costs $17,280 per year for routine, limited advisory meetings and that the state has proposed a contract framework to reconcile the identified period. The state contract described in the meeting was summarized as "500 hours, dollars 25,000," and would be intended to reconstruct or reconcile general-fund records for the specified period.
Council discussed timing; the engagement letter referenced a return deadline of July 24 for a signed engagement if council agreed to proceed. A motion to enter into a contract with the Ohio Auditor of State to address the village books for 01/01/2023–12/31/2025 was made, seconded, and affirmative voice votes were recorded.
Why it matters: Reconciliation of prior fiscal years can affect fund balances, audit findings, and future budgeting; council must decide whether to engage the state contract immediately or continue with the private advisor under the existing quarterly arrangement.
Next steps: Staff will finalize the engagement letter and return with any additional contract documents; council noted the July 24 timeline in the engagement materials.
