Auburn City Board of Public Works and Safety approves ERP renewal, generator and vehicle purchases, and multiple easement and grant agreements

The Auburn City Board of Public Works and Safety on Jan. 20, 2026, approved a series of routine municipal contracts and procurements, including a $241,159.83 renewal of the city’s on‑premise ERP (New World) with Tyler Technologies and an updated purchase agreement for a 750 kW generator with Buckeye Power Sales not to exceed $235,190.50. The board also approved purchases for police vehicles and outfitting, water‑plant chemicals, biosolids materials and several CDBG‑related agreements.

The meeting, called to order by the Chair at 9 a.m., began with approval of the Jan. 6 minutes and brief introductions of guests. Building and Planning staff requested two easement actions: termination of a utility and access easement for Classic Manor (Lots 10 and 11 at East 15th Street and South Cleveland Street) and creation/granting of 10‑ and 15‑foot drainage and utility easements on Lot 2 of 4 Willie Subdivision (1521 West 7th). Both easement motions were moved, seconded and approved by voice vote.

IT staff presented the annual on‑premise ERP renewal for the New World system with Tyler Technologies at $241,159.83. The presenter said a few items were changed or added but that the renewal price remained consistent. The board voted to approve the renewal.

Fire department staff requested two routine agreements: an agreement with Fire and Police Selection Incorporated for written test booklets and grading for firefighter candidate exams (base fee $350 plus $15 per test booklet) and an annual NFPA‑compliant service agreement with ProAir Midwest for a breathing‑air compressor at Station No. 2 for $1,615. Both motions were approved.

The clerk/treasurer presented CDBG‑related paperwork. The board approved a standard subrecipient agreement for CDBG funds with OCRA (transcript alternately spelled "OCCRA"), a lien and restrictive covenant agreement that attaches to properties receiving funds, and a blanket authorization allowing the mayor to sign ACD AM grant documents received before the board’s next meeting.

Police staff sought approval to purchase two vehicles (low bidder Shepherd’s Chrysler Jeep Dodge Ram) at a purchase price totaling $57,404, and to outfit them at a cost of $34,008.84 (the outfitting award was described as including trade‑ins of surplus vehicles). That purchase and the later street‑closure request for a wedding on June 13, 2026, from roughly 3 p.m. to about 11:30 p.m. on the 100 block were approved.

Street department staff presented change order No. 2 for the 2025 ADA improvements project: the final project total is $64,707.20, an increase of $3,217.20 from the prior approval. The board also approved a one‑year maintenance bond in the amount of $6,500 and authorized solicitation of city materials bids for 2026.

Water and water‑pollution staff brought multiple items. The water department approved an annual safety training services renewal with SES Environmental at $7,200 (billed $600 monthly). The board approved an updated purchase agreement with Buckeye Power Sales for a 750 kW generator (not to exceed $235,190.50) and was told the delivery date had been updated to Feb. 5; the board also approved a two‑year, no‑cost maintenance agreement for the existing 400 kW and the incoming 750 kW units (annual value $4,960; two‑year value $9,920). The water‑pollution division requested and received approval for an annual fly ash (biosolids) purchase estimated at $70,000 and for plant chemical purchases through Webb Chemical in the roughly $260,000 range; two sewage‑abatement requests (5369 Bear Creek Pass and 1963 North Indiana Ave.) were approved.

The board conducted each item by motion, second and voice vote; motions carried on each agenda item recorded. The Chair announced the next regular Board of Works meeting is Feb. 3, 2026 at 9 a.m., and the board adjourned.

Votes at a glance: the meeting record shows motions moved mostly by Board Member (S2) or Board Member (S3) and seconded; items approved included minutes, the two easement items, the ERP renewal with Tyler Technologies ($241,159.83), fire testing and ProAir service agreements, the CDBG subrecipient agreement and related lien/restrictive covenant, blanket authorization for mayoral signatures on ACD AM grants, police vehicle purchase and outfitting ($57,404 purchase; $34,008.84 outfitting), the June 13 street closure, ADA change order final ($64,707.20) plus $6,500 maintenance bond, solicitation to bid for 2026 materials, SES Environmental safety training renewals ($7,200 and $7,800 professional services for water/pollution), Buckeye Power Sales generator agreement (not to exceed $235,190.50) and 2‑year maintenance agreement (value $9,920), fly ash/biosolids purchase ($70,000), Webb Chemical purchase (~$260,000) and sewage abatements for two addresses. Specific vote tallies are recorded as affirmative voice votes in the transcript and are listed as "motion carried." The transcript records no formal roll‑call tallies by individual names.

Why it matters: several of the approved items are budgeted recurring costs (training, chemical supplies, biosolids management), while the generator purchase and ERP renewal are multiyear operational investments. The CDBG subrecipient and lien/restrictive covenant items establish conditions on grant‑funded property and authorize administrative signatures for incoming grants through the next meeting.

The board adjourned after making the approvals and confirming the Feb. 3 meeting date.