Tyrone council approves road resurfacing, vehicle purchase and pavilion inspections; retains off-premises catering fees

The Tyrone Town Council approved several procurement and oversight items at its regular meeting, awarding an asphalt resurfacing task order to Pond Incorporated, authorizing the purchase of a Public Works utility truck and approving third-party inspection services for the Shamrock Park Pavilion.

Philip (staff member) told the council staff recommended awarding Task Order 14 of the 2021 Transportation Engineering Services contract to Pond Incorporated for asphalt resurfacing of Park Drive, Handley Court and several other neighborhood streets, with engineering and surveying work and a total cost not to exceed $66,519.65. "Staff does recommend award of task order 14 to Pond in an amount not to exceed $66,519.65," Philip said during the presentation.

A council member moved to award the task order; the motion was seconded and the council voted to approve the award.

On fleet replacement, staff presented quotes for a 2025 Chevrolet Silverado 3,500 with service body to replace an aging Ford Ranger. Staff said the lowest quote was from Southtown Chevrolet at approximately $60,457 and that lights, decals and upfitting would be procured separately and paid from vehicle maintenance and repair funds. A motion to purchase the vehicle was made and approved.

The council also authorized the mayor to execute a contract with Atlas Technical Consultants for third-party construction material testing and structural inspections for the Shamrock Park Pavilion project. Philip said Atlas provided the low quote and that the town sought an independent firm because the contractor’s subcontracted engineers cannot be the town’s verifier due to conflict-of-interest concerns. Philip said the estimate provided was approximately $16,216 but cautioned that weather delays or additional hours could increase the final cost.

A proposal to reduce off-premises catering license fees — lowering the malt-beverage appendage from $1,000 to $500 and lowering the distilled-spirits appendage from $2,000 to $1,000 — was discussed. Philip explained the fee structure and the separate $50 special-events permit required per event. A motion to approve the fee reductions was made but died for lack of a second; a separate motion to retain the current fees was then seconded and carried.

The council voted to enter executive session later in the meeting to discuss threatened litigation and reconvened before adjourning.

Votes at a glance (motions recorded in the meeting): - Award Task Order 14 (PW2026-001) to Pond Incorporated for asphalt resurfacing, not to exceed $66,519.65 — approved (motion: Council member (Speaker 5); second: Council member (Speaker 6)). - Purchase 2025 Chevrolet Silverado 3,500 with service body from Southtown Chevrolet, approximately $60,457 — approved (motion: Council member (Speaker 6); second: Council member (Speaker 5)). - Authorize mayor to execute contract with Atlas Technical Consultants for Shamrock Park Pavilion inspections, estimate approximately $16,216 — approved (motion: Council member (Speaker 4); second: Council member (Speaker 5)). - Reduce off-premises catering license fees (staff recommendation) — motion died for lack of second; motion to retain existing fees passed.

The council’s approvals fund resurfacing and inspection work from the general fund and existing technical/building inspection budget lines, and staff said upfitting and event-permit fees will be handled through separate procurement or operating line items. The meeting adjourned after the council reconvened from executive session.