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Controller outlines plans for new financial software, Wells Fargo purchasing card and on-call vendor lists
Summary
County Controller Scott Parke presented a package of administrative proposals at the June 30 work session: new financial reporting software to reduce manual work, a Wells Fargo purchasing card that staff estimate will rebate $17,000–$18,000 a year, and creation of on-call vendor lists for civil engineers and architects to streamline procurement.
County Controller Scott Parke used the June 30 work session to outline a set of administrative proposals intended to speed procurement and reporting. Parke said the County plans to purchase financial reporting software that will permit staff to upload financial statements, automatically update footnotes and standardize reporting—an efficiency step Parke said previously saved about 80% of preparation time when implemented in Weber County.
Parke also described a proposed Wells Fargo purchasing card that staff say offered the best rebate and tools; the presentation estimated an annual rebate of about $17,000–$18,000 and highlighted a mobile app feature that allows employees to photograph and submit receipts, trimming paperwork.
Jordan Tilley of the Controller’s Office outlined plans to develop on-call vendor lists (initially for civil engineers and later for architects and potentially contractors) that would function like cooperative contracts and allow departments to issue task orders for smaller projects without initiating a new RFP for each job. Tilley said the civil engineer vendor list should be ready to bring to the Commission “in the next week or two,” and the architect vendor list later in the year. Tilley and Parke discussed weighing the State’s Job Order Contracting program—which carries a fee tied to project cost—against creating County-managed lists to obtain better pricing and terms.
Commissioner John Crofts asked whether disaster-management contractors were in place for events such as wildfires or floods; Tilley said he had spoken with Adam Wright (Public Works) and would follow up with Ember Herick, Manager at the Emergency Operations Center, about preemptive disaster contracts. Information Systems Director Jeff Hassett noted that avoiding State Cooperative Contracts on a recent network refresh produced a roughly 20% savings versus the State-contracted route, and that State contract fees can run about 3%–4% for vendors.
Parke said the Controller’s Office will bring the financial reporting software contract and related procurement actions forward to a Commission meeting for formal approval.
