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Pocatello staff to reissue RFP for citywide capital improvement plan; consultant work estimated at about $150,000
Summary
City planners and finance staff recommended reissuing a revised RFP for a citywide capital improvement plan and deferred-maintenance study; staff said a previous RFP (published March '25) drew no responses and estimated a consultant cost of roughly $150,000 with a 12-month timeline to completion.
City staff presented a proposal to reissue a revised request for proposals for a citywide capital improvement plan (CIP) and a deferred-maintenance cost projection.
Christine Howe, the city’s grants manager, said the CIP will centralize departments’ capital project lists, prioritize projects for grants and budgeting, and provide a 3–5 year program and capital budget. Howe noted an earlier RFP published in March 2025 did not receive responses; she told the council, "In March '25, we did publish the RFP and did not receive any responses," and said the team removed an investment portfolio requirement and extended timelines to attract bidders.
Howe and planning staff described deliverables the city will seek: a capital program and budget, a facilities inventory, prioritization criteria tied to council goals, and a deferred-maintenance cost projection that can be categorized by department. Becky Babb (planning manager) noted such a study can provide standardized cost estimates that inform budgeting and long-term planning.
On cost, Howe said the work would be substantial and estimated a consultant contract in the neighborhood of $150,000: "you're probably looking at a $150,000 for a plan like this," she told the council. The recommended schedule would aim to have a consultant under contract by September–October so draft deliverables can inform FY28 budget discussions and final adoption could follow in the next fiscal year.
Council members asked where the consultant funding would come from; staff said it would likely require general-fund reserves because a department appropriation is not currently available. Finance staff also said the city’s OpenGov platform can host CIP dashboards and make the plan publicly accessible once compiled.
Staff will reissue the RFP with updated scope and timelines, return with draft deliverables and cost estimates, and coordinate with a consultant on integration into the FY28 budget process.
