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Marshall Village Board approves $772,800 note, equipment agreements and employee vacation correction
Summary
At its Oct. 8, 2024 meeting, the Marshall Village Board authorized $772,800 in short-term promissory notes for capital projects, approved contracting street sweeping and an equipment-use agreement with the Town of Medina, and adopted a correction to the employee vacation policy; the board also directed staff on the future of Whistle Stop Campground following a closed session.
The Marshall Village Board on Oct. 8 approved several operational and financial measures, including the authorization of $772,800 in general obligation promissory notes to fund previously approved capital projects and a set of personnel and equipment decisions.
The actions, taken during a meeting at Village Hall, were unanimous on each recorded vote. Administrator Brandon Bledsoe told the board the $772,800 Note Anticipation Note (Series 2024A) is short-term borrowing that covers five previously authorized projects and associated fees; no payments are due this year and the note will be rolled into future borrowing. Trustee Jason Pitzer moved to approve Resolution #2024-07; Trustee Edward Schmit seconded the motion, which carried 6-0.
The board also approved a recommendation from DPW Director Matt Pitzer to sell a 23-year-old street sweeper and instead budget $18,000 for contracted street sweeping services. Director Pitzer said contracting would reduce immediate borrowing pressure; Administrator Bledsoe agreed. Trustee Jason Pitzer moved to authorize sale of the current sweeper and the $18,000 contracting budget; Trustee Elesa Kinder seconded and the motion passed 6-0.
Trustees approved an equipment-use agreement with the Town of Medina under which Medina will mow Marshall’s ditches and Marshall will take responsibility for plowing the Fire Department property in all years rather than alternating. The board approved selling a ditch mower and ditch flail tied to that change (motion by Trustee Jason Pitzer, seconded by Trustee Edward Schmit; 6-0).
On personnel matters, Treasurer Denise Bleecker — who is retiring later this year — requested to use more than two consecutive weeks of vacation to carry leave to calendar year end; Trustee Elesa Kinder moved to approve the request and Trustee Julie Bowman seconded (6-0). Separately, the Finance & Oversight Committee recommended, and the board approved, a correction related to a 2023 vacation-policy change: affected employees will be awarded accrued vacation time in 2025 and have until Dec. 31, 2026 to use it (motion by Trustee Edward Schmit, seconded by Trustee Julie Bowman; 7-0).
The board approved Resolution #2024-06 to move a previously budgeted $15,000 for server upgrades from 2023 into the 2024 IT budget after auditor guidance. Administrator Bledsoe said the server work was deferred pending a building project; Trustee Jason Pitzer moved approval and Trustee Elesa Kinder seconded (6-0).
The board convened to closed session under Wis. Stat. §19.85(1)(e) and (1)(c) to discuss the future management or ownership of Whistle Stop Campground and to consider the administrator’s performance evaluation. After returning to open session, the board directed staff to proceed with the campground as discussed in closed session and approved the administrator evaluation and related budgetary recommendation (motions by Trustee Jason Pitzer, seconded by Trustee Edward Schmit; both carried 7-0).
President John Schuepbach opened the meeting by thanking MABA and village staff for organizing the recent Main Street Mania festival. The board identified additional topics for future work, including Fireman’s Park planning and noting the village’s comprehensive plan is reviewed on a 10-year cycle. The meeting adjourned at 8:47 p.m.
What happens next: The board’s action on the Note Anticipation Note sets the village to roll these short-term notes into longer-term borrowing; the walking-path work referenced during the meeting will proceed with village upfront payment followed by an application for grant reimbursement, per Administrator Bledsoe.
