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Neosho council approves five-year cloud-based accounting contract with Springbrook
Summary
The Neosho City Council unanimously approved a five-year agreement to move the city's accounting system to Springbrook's cloud platform, approving migration costs and annual subscription increases; staff said the migration total and annual fees are subject to appropriation.
The Neosho City Council on Monday authorized the mayor to execute a five-year agreement with Springbrook Holding Company LLC to provide cloud-based accounting and enterprise resource planning software for the city.
City staff presented the ordinance as a migration to a cloud-based financial system after a competitive bid process. Snyder, a city staff member, said the contract includes migration costs and rising annual subscription fees that start at roughly $112,007.75 after year one and escalate toward about $130,000 in year five; staff said the total migration cost referenced was $593,480 and annual services will be subject to future appropriations. "Staff is recommending council approve the ordinance and authorize the mayor to execute," Snyder said.
The council discussed prior consideration at the previous meeting and had no additional substantive questions before voting. The council approved the ordinance by a 4-0 vote.
The ordinance authorizes execution of the agreement with the not-to-exceed annual subscription amount described in the bill and directs staff to implement the migration under the contract terms. Mover and seconder of the motion were not recorded in the transcript. The record shows the council voted 4-0 to approve the ordinance.
Next steps for the city include executing the agreement and proceeding with the vendor-led migration and related contract tasks; annual service costs will be subject to appropriation during the city's budget process.
