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Police chief recommends Global Software (Tac10) for RMS; council gives consensus to proceed with vehicle installations under grant
Summary
The police chief reported on RMS vendor evaluations and recommended Global Software (Tac10) for long-term cost savings and customizability; council also gave consensus to proceed with $26,910 in unbudgeted installation expenses to meet a $50,000 grant deadline for patrol equipment and requested a budget amendment.
The police chief updated the council on the department's evaluation of replacement records-management (RMS) and CAD systems and on necessary patrol vehicle installations tied to a $50,000 grant.
The chief said staff evaluated three cooperative-procurement proposals: 365 Labs (quoted about $903,000 year 1 with $228,572 annual costs thereafter), Central Square ProSuite (about $349,026 year 1 and $155,341 annual thereafter), and Global Software/Tac10 (about $308,350 year 1 and $38,900 annually thereafter). The department recommended Global Software/Tac10 as the preferred vendor, citing the lowest long-term annual cost, vendor willingness to collaborate on custom tools and workflow, and the product's ability to be customized to MPD operational needs. "They were the only ones willing to do that for us," the chief said of Global's commitments.
No contract action was taken; the chief said a formal proposal and contract documents will be submitted to council later.
Separately, the chief requested council consensus to proceed with unbudgeted installation costs totaling $26,910 so the department could meet the grant's installation deadline in May for patrol-vehicle equipment paid for by the $50,000 grant. Council gave consensus for staff to prepare a budget amendment and return with formal appropriation for approval at a future meeting.
Council asked about timing and whether the vendor could meet the installation deadlines; the chief said the upfitter had assured staff they could complete the work in time. The council requested staff bring a budget amendment for formal approval rather than approving expenditures tonight.
