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Selectboard approves solid-waste RFP, extends police leave use and reappoints planning board members
Summary
At its April 8 meeting, the Sanbornton Selectboard approved a municipal solid-waste RFP (SDS-2026-06), extended police supervisory vacation use through Dec. 31, 2026, approved a Planning Board Clerk job description, reappointed Andy Sanborn and appointed Sarah DeSimone to the Planning Board, and approved a $165,400 transfer to reimburse a backhoe payment.
The Sanbornton Selectboard on April 8 moved several routine but consequential items: it approved a municipal waste-hauling bid proposal (SDS-2026-06), extended police supervisory personnel vacation use through Dec. 31, 2026, approved a revised Planning Board Clerk job description and confirmed Planning Board appointments. The board also authorized a $165,400 transfer from the Highway Heavy Equipment Trust Fund to reimburse part of a backhoe payment to Milton CAT. All recorded motions passed unanimously.
Transfer Station Manager Shauna Goutier presented a draft RFP for solid-waste hauling that would cover curbside dumpsters at the Town Office and Fire Department. Selectman Ralph Carter moved to approve bid proposal #SDS-2026-06 as amended; Selectman Brandon Deacon seconded and the motion passed unanimously. Shauna asked to retain last year’s holiday closures (closed Saturday, July 4 and Friday, Nov. 27). She reported receiving pricing from NH Recycles for a grapple-truck metal pickup but said the need to pre-sort metal means the option may not save money.
Police Chief Steve Hankard told the board staff have been unable to use vacation time because an officer was out injured; Selectman Carter moved to extend vacation use for police supervisory personnel until Dec. 31, 2026, and Selectman Brown seconded. Town Administrator Trish Stafford said the current policy grants vacation on an employee’s anniversary but that time currently expires at year-end for everyone and that she is working on updating the policy.
The board approved job descriptions submitted by department heads. Fire Chief Paul Dexter’s job descriptions were submitted for formatting and inclusion of Standard Operating Procedure review language; the Planning Board Assistant role was retitled Planning Board Clerk to reflect current duties. Selectman Mark Brown moved to approve the Planning Board Clerk job description dated April 8, 2026; Selectman Carter seconded and the motion passed unanimously.
Selectman Brandon Deacon moved to reappoint Andy Sanborn to the Planning Board as a regular member (term to 2029) and to appoint Sarah DeSimone as an alternate (term to 2029); Selectman Brown seconded both motions and they were approved unanimously.
On financial business Selectman Carter moved to approve a transfer of $165,400 from Highway Heavy Equipment Trust Fund 4915.700 to the General Fund to reimburse payment to Milton CAT toward backhoe invoice #3779666 (total invoice $177,384.10). The motion passed unanimously.
Town Administrator Trish Stafford also reported administrative items: letters have been sent to outside agencies receiving Town Meeting funds; the Planning Board will hold a public hearing on revised fees; the Congregational Church requested use of Old Town Hall for overflow at a funeral and the board approved; a well pump issue affected the library, church and Old Town Hall and funds will be requested to assist; there have been problems with fraudulent credit-card charges and the town card is on hold; and the town received a re-hearing request on a land merger, with the town attorney’s findings shared. The board authorized dissemination of the town attorney’s December 12, 2025 email in advance of the public hearing.
Several items—including the non-public mediation update and work on land-use agreements with the Historical Society—were discussed but do not carry immediate policy changes; the board adjourned at 7:49 p.m.
