Pittsboro parks board discusses recategorizing rollover account after spreadsheet discrepancy

Chair (S2) moved on a recommendation to reclassify how the parks department’s 2,300 account is shown on the board spreadsheet, saying the change would make rollover funds clearer.

“I’ll make a motion that you go ahead and recategorize that,” the Chair said. Committee member (S3) seconded the motion.

The discussion arose after staff and members noted a discrepancy between the spreadsheet’s displayed ending balance — which the document listed at $32,960 — and the balance staff said should be shown, about $72,465. Staff (S6) explained that the account had been zeroed out at the start of the year in the spreadsheet, though the money rolls over in practice: “That account balance is truly $72,465,” S6 said, and recommended aligning the spreadsheets to a different category code so inflows and rollovers are reflected consistently.

Committee members and staff framed the recategorization as an accounting reclassification and a spreadsheet cleanup rather than a budget amendment. The Chair moved the change so Sherry (the town finance contact referenced in the meeting) could adjust the spreadsheet; the motion was seconded by Committee member (S3). A voice in favor said “Aye,” and the Chair recorded at least one opposition on the record; the transcript does not include a full roll‑call vote or the final tally.

Board members also noted the town budget meeting scheduled for Aug. 21 and that any budget‑level changes would be worked through in that process. The Chair said staff will bring the recategorized spreadsheet back to the board with visible changes.

What happens next: staff indicated they will ask the town finance contact (Sherry) to reclassify the account entries on the spreadsheet, and the board will review the revised presentation at a future meeting. The minutes or clerk’s record should be checked to confirm the final vote tally and formal outcome.