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Salisbury Free Library trustees approve minutes and policies, appoint alternate and unseal 2006 nonpublic minutes
Summary
At their April 7 meeting trustees unanimously approved March minutes and the treasurer's report with corrections, adopted updated payment and debit-card policies (including a 3% Square surcharge), recorded the Selectmen's appointment of an alternate trustee, and voted to unseal archived Nov. 14, 2006 nonpublic minutes concerning staff raises.
The Salisbury Free Library Trustees met on April 7, 2026, and unanimously approved a set of routine and governance items, appointed an alternate trustee, and voted to unseal archived nonpublic minutes from 2006.
Nan O'Neill moved to approve the March 12, 2026 minutes with five typographical corrections; Jennifer Hoyt seconded and the board approved the motion. The trustees then accepted the Treasurer's Report, presented by Jen Hoyt, after identifying six corrections; Nan O'Neill moved to accept the report with those corrections and the motion carried unanimously.
The board approved several policy items. After discussion Christine Dixon moved to approve revisions to the Debit Card Policy with two recommended changes; Cheryl Bentley seconded and the motion passed unanimously. The trustees also considered a draft Square (payment card) policy and approved Cheryl Bentley's motion to add a 3% surcharge to cover transaction fees, with Leonida Rasenas seconding. Director Nicole Morency was asked to prepare a revised draft incorporating additional edits for review at the next meeting.
The minutes record that the Salisbury Selectmen appointed Michelle Carr as an Alternate Trustee effective April 1, 2026, for a one-year term; the board formally acknowledged the appointment.
In a nonpublic session convened under RSA 91-A:3,II(a) the trustees reviewed sealed minutes from Nov. 14, 2006. By roll call vote (Leonida Rasenas, Cheryl Bentley, Nan O'Neill, Jennifer Hoyt and Christine Dixon recorded yes), the board agreed the archived minutes should not have been sealed because they discussed staff raises that should have become public record. Christine Dixon moved to unseal those minutes and append them to the April 7, 2026 public minutes; Nan O'Neill seconded and the motion passed unanimously. The trustees returned to public session at 7:06 p.m.
Chair Leonida Rasenas also proposed the board fund registration (up to two trustees or a trustee and an alternate, on an alternating/rotating basis) for the New Hampshire Library Trustees Association annual conference; Leonida moved the funding motion and Christine Dixon seconded. Registration is $75 for NHLTA members; attendees remain responsible for mileage and gas. The trustees approved the funding; Leonida noted she had already registered and declined reimbursement.
With no further business, Leonida Rasenas moved to adjourn, Nan O'Neill seconded, and the meeting adjourned at 7:09 p.m.
The public minutes and attachments (Treasurer's Report, Director's Report, policy files) were noted as available in the library's draft minutes notebook during regular business hours.
