Snellville staff urge quick action on Maribold building roof after multiple high bids; council to seek commercial quotes

Snellville staff told the Mayor and Council on June 22 that the Maribold building (the former library) has active roof leaks and that three replacement bids returned so far exceed the city's $75,000 threshold that ordinarily triggers a formal bid process. Vendors told staff that patching would not be sufficient and that the flat roof and surrounding pitched roofing would likely need full replacement.

Staff said one low bidder appears to be primarily a residential roofer and that two higher, more detailed commercial bids reflect appropriate materials and specifications for a flat commercial roof (TPO membrane and related work). Staff asked the council to authorize either an emergency procurement or to allow staff to obtain an additional commercial quote and consult procurement/legal counsel to ensure the city follows policy while preventing further water damage.

The city’s financial policy was cited during the discussion: work above $75,000 generally requires a formal RFP or invitation bid process; staff and the building inspector recommended the more detailed commercial bids for quality reasons. Council members agreed staff should get another commercial quote and follow up with procurement and legal guidance.

Why it matters: The building houses summer camp operations and ongoing leaks risk structural damage and mold if not promptly addressed. Staff said they are seeking options to expedite repairs without violating procurement rules.

Next steps: Staff will solicit an additional commercial roofer quote, consult procurement/legal staff about emergency authority, and return with recommendations and documentation comparing the bids.