Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Procurement Event Services topic
No spam. Unsubscribe anytime.
Forest Park awards audio production contract for Star Park events to Onyx Media Services
Summary
The council approved a contract with Onyx Media Services to provide audio production for outdoor events at Star Park; procurement said the firm’s proposal rates average $7,000 per event covering setup, staffing and equipment, and staff recommended contracting rather than purchasing equipment.
The Forest Park City Council voted July 6 to award a contract to Onyx Media Services to provide professional audio production for outdoor events at Star Park. Procurement told the council it received five proposals and the recommendation to award to Onyx followed a technical and cost evaluation.
Procurement said the vendor’s best and final offer reduced event costs to about $7,000 per event; that price, procurement said, includes setup, personnel, equipment, generators and breakdown. Council members asked whether it would be cheaper to buy and maintain audio equipment in‑house, but staff replied that owning equipment would add maintenance costs and require trained technicians to operate the systems, making an outside vendor more cost‑effective for current needs.
A motion to approve the contract was made and passed in the regular session; procurement noted the award will be funded from the general fund special‑events line managed by the Parks and Recreation (Recreation and Leisure) Department.
What happens next: procurement and the recreation department will finalize contract documents and manage vendor scheduling for Star Park events. Council did not provide a firm multi‑year commitment during the meeting.
(Attribution note: procurement statements and council questions about equipment and costs were recorded in the meeting.)
