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Forest Park council tables $80,000 contract with NCB Incorporated for grant administration
Summary
Council deferred action on an $80,000, as‑needed grant‑administration contract with NCB Incorporated after members raised questions about funding, whether to hire an in‑house grant writer, and waiting for the incoming city manager; staff said the contract would be hourly and could be paused for a few weeks.
The Forest Park City Council on July 6 decided to table consideration of a proposed contract with NCB Incorporated to provide grant administration and management services while the incoming city manager reviews the proposal.
Procurement presented the evaluation committee’s recommendation of NCB Incorporated as the highest‑scoring proposer and described an $80,000 authorization to come from the general fund’s consulting/consulting services line. Procurement said the contract would be on an as‑needed basis and the firm would bill hourly and provide project quotes for work tied to specific grant efforts.
Several council members questioned whether hiring an outside firm is appropriate when the city previously funded an internal grant analyst role and departments already pursue grants; they asked whether the contract could be terminated without penalty and said they preferred to wait for the new city manager to review the proposal. The chief of staff argued centralizing grants would improve responsiveness and handle follow‑up, federal compliance and reporting.
Council also asked staff to clarify the funding source. Procurement noted the $80,000 was recorded to the general fund consulting line and explained SPLOST (Special Purpose Local Option Sales Tax) had been listed initially only because some grants could be tied to SPLOST projects; city staff advised SPLOST generally cannot be used for broad grant‑seeking and legal will further research exceptions if the council wishes to pursue that path.
A motion to table the item—so the incoming city manager could review it—was made, seconded and passed during the regular session.
What happens next: procurement said it could hold pricing for the recommended vendor for a short period while staff and the incoming manager complete their review. The council did not finalize the contract at the July 6 meeting.
(Attribution note: procurement, chief of staff and council members discussed the proposal on the record.)
