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Village of Bloomington committee recommends part-time deputy clerk/treasurer to safeguard elections and office continuity
Summary
The Finance and Purchase Committee recommended the full board create a part-time deputy clerk/treasurer (15–20 hours/week) to maintain continuity for elections and office functions; estimated annual cost ranges from about $15,600 to $23,400 depending on hours.
The Village of Bloomington Finance and Purchase Committee on Jan. 19 voted to recommend that the full board create a part-time deputy clerk/treasurer to ensure continuity of office operations and to provide certified backup for election duties.
Clerk Shawna Atterbury proposed hiring a deputy who would work roughly 15–20 hours per week, be formally appointed and take the oath of office, and be empowered to act for the clerk/treasurer when necessary. Atterbury said the deputy’s duties would include answering phones, responding to emails, assisting residents, filing, data entry, utility billing, preparing materials, maintaining records, assisting with licensing and permits, supporting elections, processing payments, and managing office functions during the clerk/treasurer’s absence.
Atterbury told the committee that backup is “critically important,” particularly for elections, and described problems that arose during her leave last year when several issues, especially with utility billing, had to be corrected on her return. Committee members discussed that many tasks require specialized knowledge of procedures and computer systems that are difficult to transfer to short-term substitutes.
The committee reviewed cost estimates presented at the meeting: at $15 per hour a 20-hour-per-week position would cost about $15,600 annually, while a 30-hour-per-week schedule would cost about $23,400; members noted that keeping the role under 32 hours per week would avoid triggering benefit obligations. The committee also discussed the deputy spending roughly four hours per week assisting the Director of Public Works with filing and organizational tasks.
Committee members agreed to recommend the position to the full board and to seek the village attorney’s advice on certification and scope issues before finalizing the job description.
Next steps: the recommendation will be forwarded to the full village board for consideration and any formal action on hiring or job classification.
