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Library board approves $19,111 in change orders, moves $41,931 to contingency and accepts IKM quote
Summary
The Urban Public Library Board approved $19,111.35 in renovation change orders from contingency, voted to move $41,931.92 from the renovation fund into contingency, and accepted a $41,931.92 IKM quote for duct/insulation work; members said the project must be completed by Sept. 30.
The Urban Public Library Board voted to approve a set of renovation change orders and to reallocate funds so a separate duct-insulation job can proceed.
Nancy Bell, Urban Public Library Director, told trustees the packet showed a $5,580.77 set of small changes (revised outlets in telehealth rooms, a relocated toddler seat in the family restroom, furring for an adult changing room and a revised elevator emergency-stop location), a $13,059.59 labor/installation line for four electric wall heaters, and a $471 charge to reinsulate the director's office. "So the $5,580.77 was a bunch of small changes that just added up," Bell said, and she summarized that the three bolded items on the present change-order document total $19,111.35.
Doug Iverson (council appointee) moved to approve the three change-order items to be paid from the contingency fund; a second was given and the board carried the motion by voice vote. After that vote, trustees discussed a separate quote for insulating ductwork in the West Wing. Bell said that $41,931.92 for the insulation is a quote, not yet an invoice, and that it did not appear as part of the change-order packet.
Board members debated how to handle contingency accounting and whether to appropriate additional money so the insulation work could move forward. Iverson proposed moving $41,931.92 from the OCAF renovation fund into the contingency account to cover the insulation installation; Lisa Weeks, the board president, seconded the motion and the board approved it by voice vote.
The board then considered the IKM bid/quote for the duct insulation. After clarifying that the document was a quote and that work had not yet been completed, Iverson moved to accept the IKM quote in the amount of $41,931.92; the motion was seconded and carried by voice vote. Members agreed payment would occur after work is completed rather than on the quote itself.
Trustees discussed timing: Bell said electrical work in the original section of the building should begin in June, and the project must be finished by Sept. 30. Board members also noted the practical benefit of keeping a contingency fund so the board does not need to convene emergency meetings for small, routine costs.
The board adjourned after completing the votes.
