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Centerville council approves Chase Creek drainage agreement and re-engages Civic Review permitting software
Summary
The Centerville City Council on July 7 approved a drainage agreement for a six-lot subdivision at 224 West Chase and unanimously authorized a professional services agreement with Civic Review for permitting software, with both approvals conditioned on staff finalization and recording requirements.
Centerville’s City Council voted July 7 to approve a drainage agreement allowing a private 12-inch outflow pipe to cross a new six-lot subdivision at 224 West Chase and, in a separate motion, to enter a professional services agreement with Civic Review for permitting and licensing software.
Staff attorney Lisa explained the Chase Creek agreement was designed to clarify who will own and maintain private drainage facilities that cross public right of way, and to grant a license (not an easement) across the new cul-de-sac so the developer may retain surface flow and pipe the outflow under the public street. “We wanted to come up with this agreement to make it clear who is responsible for the facilities and the water and maintenance,” Lisa said, adding staff will finalize several exhibits and work with the developer on recording requirements.
Developer Kevin Mortensen, whose property backs the subdivision, told the council the parties had been working the issue for an extended period. “We’ve actually — months, I’m going to say years — we’ve been working on this. I think we did it,” Mortensen said.
Council moved and approved the drainage agreement 5–0; the motion recorded that approval was subject to staff finalization of exhibits and that the agreement be recorded contemporaneously with the subdivision plat.
On a separate agenda item, Community Development staff presented a proposal to reengage Civic Review for permitting, licensing and online application services after implementation problems with the prior vendor. Community development staff said Civic Review demonstrated new features and offered a pricing structure with a $10,500 startup fee and $7,500 annual cost thereafter (the annual fee could rise if permitting volume increases). “There’s a significant cost savings, and we feel like the end users are familiar with the Civic Review process,” the staff presenter said.
Council members raised procurement and vendor-performance questions, including whether there were alternatives and whether contractual remedies had been exhausted with the prior vendor. Staff said the city documented concerns, obtained a 90-day concession from the previous vendor and concluded Civic Review was the best practical option for Centerville’s needs. The council voted unanimously to approve the Civic Review professional services agreement, subject to any recommended changes from the city attorney.
Votes at a glance
- Chase Creek drainage agreement (224 West Chase): approved 5–0; motion conditioned on staff finalizing exhibits and recording contemporaneously with final plat. - Civic Review professional services agreement (permitting/licensing): approved unanimously; subject to city-attorney review and recommended changes.
What happens next
Staff will finalize and attach the remaining exhibits for the drainage agreement and record the license with the subdivision plat; Community Development will complete the city-attorney review of the Civic Review contract before signatures.
