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Board approves multiple contract renewals and budget transfers including $1.6M to school nutrition and $2M for utilities
Summary
The board approved renewals and awards for speech pathology services ($1.2M estimated), HVAC ($3.5M estimated), an EDMS award (~$2.2M first‑year estimate), FF&E vendor lists and a school nutrition contract extension (~$921,905); it also approved a $1.6M transfer to School Nutrition and a $2M budget amendment for Georgia Power utility costs.
At its July 8 meeting the Savannah‑Chatham board approved a series of vendor renewals and contract awards and two budget amendments to address operating shortfalls.
Procurement staff recommended—and the board approved—the second one‑year renewals for RFP 24‑18 speech language pathology and school psychology services with an estimated annual contract value of $1,200,000. The board also approved RFP 24‑62 HVAC services renewal for an estimated $3,500,000 per year, and staff recommended EDMS (RFP 26‑07) be awarded to Harvest Technology Group with a first‑year estimated cost of $2,195,752 to scan and digitize district student records.
Procurement presented a contract extension for school nutrition paper products (Bid 26‑05) with an estimated additional cost of $921,905 for 07/01/2026–06/30/2027; board members used the discussion to press staff on environmental and health concerns from single‑use materials. "Almost $1,900,000 in plastic and paper stuff that gets thrown away," said Miss Grabowski, calling for a sustainable purchasing policy and pilots for reusable dishware; other members recommended a cost‑benefit study of commercial dishwashers and composting pilots.
Finance staff asked for an operating transfer of $1,600,000 from the general fund to the School Nutrition Fund 600 to address the program deficit for school year 2025–26, and separately requested a $2,000,000 budget amendment to increase the utilities budget to cover higher Georgia Power costs for FY26. Both requests were moved, seconded and approved.
The board also approved a multi‑vendor award for furniture, fixtures and equipment (Bid C26‑09) to establish fixed pricing and a not‑to‑exceed furniture project budget of $15,000,000 for fiscal 2026–27; any individual purchase over $100,000 will return to the board for approval.
