Council approves emergency HVAC spending, enrolls in state fuel-card program and suspends building cleaning deposit

The Boulder Town Council approved several administrative and spending items on July 7, including an $11,000 emergency HVAC replacement, a motion to apply for a municipal credit card and to enroll in the Utah State fuel card program, and the temporary suspension of a $150 cleaning deposit for building rentals.

Councilors split the consent agenda to consider HVAC separately after staff explained that multiple units are aging and the second unit had failed. After discussion, the council approved treating the second HVAC replacement as an emergency expenditure that will be funded by a transfer from capital funds when the budget is reopened; the motion passed 5–0. "We will treat the HVAC expense as an emergency expenditure with a transfer from the capital fund when we reopen the budget," a council member said; meeting materials list the approximate cost as about $11,000.

On procurement, councilors approved a motion to obtain a general municipal credit card and to enroll in the Utah State fuel card program; the roll call vote was 5–0. Administrative staff reported the town’s transient room capacity and upcoming waste-management inspections, and also announced a Starlink mini deployment for the fire department to improve connectivity.

Council members also discussed the town fee schedule. To reduce administrative friction while the fee schedule is revised, the council voted to suspend the $150 cleaning deposit for building rentals (motion approved). Councilors said they will continue work on fee authorizations and unit-level ordinance language so the town can legally collect certain fees once ordinances are updated.

The council recorded and assigned follow-up tasks: (1) process capital-to-operating transfer for the HVAC expenditure in the next budget adjustment; (2) complete credit-card enrollment and cardholder decisions; and (3) have a committee review and recommend fee-schedule updates.