Board seeks clarity after DMV paperwork sent and copy of check forwarded; physical check still awaited

Board members questioned the district’s payments to the Department of Motor Vehicle and whether the DMV had received the paperwork and check.

A trustee asked if the check and paperwork had been sent and received. An administrator replied that the DMV had received the paperwork and a copy of the mailed check, had been provided a purchase order in advance, and that the DMV advised against issuing a new check. The administrator said the district is in good standing with the DMV and that the DMV was waiting to receive the physical check.

Trustees pressed for clarity after one trustee said three checks may have been written for the same amount and expressed uncertainty about which checks were mailed, canceled or reissued. The administrator said they would check whether any additional checks were issued; to the administrator’s knowledge one check had been issued and mailed and the board was provided a copy by email as a follow-up.

The chair asked about an amount spoken in the transcript (heard as both "$3,232,000" and "32,500" in quick succession); the administrator said the DMV had not received the physical check and thus no deposit had been recorded. Because the transcript contains inconsistent numeric wording in that exchange, this article reports the district’s description of the payment status and notes the amount was unclear in the public transcript. The board asked administration to verify whether any other checks were issued or canceled and to report back.

No specific payee names, bank transaction numbers or contract line items were included in the public transcript; the board directed follow-up to administration.