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Coffee County panel adopts $500 purchase‑order threshold, approves coalition disbursement after compliance review
Summary
The Coffee County Opiate Abatement Funds Committee voted July 9 to require purchase orders for expenditures over $500 and to use a consolidated email for voucher requests; it also approved a coalition disbursement after reviewing invoices and requiring quarterly reporting to prevent commingling of opioid‑abatement funds.
The Coffee County Opiate Abatement Funds Disbursement Committee on July 9 moved to tighten oversight of opioid‑abatement awards by establishing a $500 purchase‑order threshold for expenditures outside normal payroll and creating a consolidated committee email for requisition requests. "Anything over $500 will need a PO and the request will be distributed among committee members," a member said during the motion discussion.
The committee took up a compliance review of prior awardees and flagged concerns about commingling between recovery court and coalition funds, overlapping payroll charges and unapproved uses of coalition money. Committee members reviewed budget printouts and line items and asked awardees to submit invoices that identify coalition expenditures (for example by including a COL memo on invoices), supply quarterly reports and maintain participant files showing Coffee County nexus for clients.
Alan Burnett, director of the Coffee County Recovery Court, and coalition representatives described training, Narcan distribution, youth leadership efforts and school outreach in the coalition budget. Committee members asked for greater line‑item clarity on training travel, promotional materials and venue costs and for receipts at quarterly reviews. After members were satisfied with the accounting system improvements and the applicant’s agreement to revise budgets (moving certain equipment line items into rental assistance and direct services where appropriate), the committee approved the coalition disbursement by voice vote.
The committee also agreed to require monthly invoicing broken down by participants for recurring payments and to expect receipts for bulk purchases at quarterly in‑person reviews. The committee scheduled its next meeting for 5:30 p.m. on Aug. 26, 2026.
