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Martin's Additions committee finalizes May 5 dropbox plan and May 21 counting procedures
Summary
The election committee set staffing shifts for the May 5 dropbox, established a notebook-based double-record system for replacement requests, and confirmed May 21 will start at 7 p.m. with full‑committee adjudication later in the night.
Committee members finalized logistics for on‑site election services and vote counting ahead of the village's vote‑by‑mail election.
The committee confirmed the May 5 public dropbox would be staffed in shifts so two people supervise the box at all times, and the group will use a dual‑record approach: one person marks the voter roll (noting replacement requests) and another records requester names and addresses in a notebook. The chair said the committee will bring three copies of the new‑voter registration form to the table and that additional copies can be produced on‑site if needed.
On vote counting, the committee scheduled the counting session for May 21 to start at 7 p.m., with the initial 15–30 minutes devoted to reviewing outer envelopes for signature or other issues. Ballots that require curing (for example unsigned outer envelopes) will be set aside and handled under the regulatory five‑day curing window. The committee emphasized that the second adjudication period — when inner envelopes or machine‑rejected ballots are reviewed — should have the full committee present because adjudication decisions can affect close outcomes.
How they will handle replacements: The committee agreed that small numbers of replacements can be overnighted to individual voters, but if replacements exceed roughly 10 voters the vendor will FedEx one envelope to the committee for local distribution. Committee members also agreed to have printed stickers and small flags for the May 5 event to encourage participation.
Next steps: Chair Marty said he will draft and circulate the committee report to the council for the May 14 meeting summarizing the logistics and the SOP, and that the committee will monitor vendor tracking and receive replacement lists from voters after May 5.
