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Council approves communications survey mailing, contingent on DDA approval
Summary
The council authorized up to $1,500 for a resident survey mailer and postage, directing that the purchase be contingent on Downtown Development Authority (DDA) approval of shared costs; members discussed postage per piece and printing alternatives.
The Lathrup Village City Council approved funding to mail a communications and engagement committee survey, with the motion written to cap cost at $1,500 and to be contingent on DDA approval for cost-sharing.
Council discussed postage and printing costs: one speaker referenced per-piece postage figures ($8.06–$8.60 were cited in the discussion), and members considered options including QR codes and drop-off returns to reduce postage. One council member moved a motion "not to exceed cost of $1,500 contingent on the approval from the DDA board." The motion passed by voice vote.
Council members said they would try to limit printing costs to keep the total under the $1,500 cap and asked staff to return with details if the DDA did not agree to share costs. The chair noted the committee's ability to gather data would affect timing and suggested returning to the council at the beginning of July if needed.
What it means: The city will proceed with the survey mailing if the DDA agrees to the shared-cost arrangement; otherwise staff will revisit the matter with adjusted plans. The motion included a cost cap to limit fiscal exposure.
Next steps: Staff will coordinate with the DDA and, if necessary, report back to council in early July with revised options or approval details.
