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Fremont council adopts AI acceptable-use policy for staff and elected officials
Summary
The City of Fremont council approved Resolution 2026-035 to set an AI acceptable-use policy that requires staff review of AI outputs and places guardrails on uploading sensitive information; the measure passed unanimously by the six members present.
The City of Fremont City Council on Feb. 10 approved Resolution 2026-035, establishing an acceptable-use policy for artificial intelligence tools used by city staff and elected officials.
Chris Gunderson, the city’s director of information systems, told the council that AI tools are increasingly embedded in vendor products and that staff are requesting permission to use platforms such as ChatGPT and Canva. Gunderson said the policy is intended to "put some guardrails out there and give some guidance to staff as to what they can and can't use AI platforms for," and to ensure "any product generated by AI will still have to be reviewed by staff before it becomes a final product." He also emphasized the policy will be reviewed regularly to keep pace with changes in the industry.
During questioning, Councilman Jensen asked whether the policy’s labeling and restrictions could change rapidly as the technology evolves. Gunderson and another councilmember said the policy is a living document that will be revisited annually and adjusted as needed. Councilman Von Barron asked whether the city faced a security threat from content returned by AI engines; Gunderson answered that the principal concern addressed in the policy is accuracy of AI-generated content and that staff review is required to ensure products are correct before publication.
A councilmember moved to approve Resolution 2026-035 and a second was recorded; the council voted and the vote count shown in the meeting records was six in favor. There were no public comments on the item.
The resolution directs staff to implement the policy, monitor vendor reliance on AI features, and report back on needed updates. The council’s approval establishes the city’s expectations that AI-produced drafts are subject to staff verification and that security limitations will govern what city employees may upload into AI tools.
