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Commission agenda review: assignments, traffic agreement, emergency repairs, Denison stadium funding and convenience center noted
Summary
Staff previewed numerous consent and administrative items for Monday: assignment of a development agreement to Coregrove 550 Winter Haven LLC, an agreement to allow city traffic enforcement on Peace Creek CDD roads, retroactive ratification of emergency sewer and HVAC repairs, renewal of a 10‑year cooperative facilities agreement with the Polk County School Board with $100,000 contribution, and a new Polk County Northeast customer convenience center.
During the agenda review, staff summarized several consent and administrative items slated for Monday's meeting.
Eric Labbe explained staff recommended approving an assignment and assumption of an earlier development agreement from Physicians Partnership LLC to Coregrove 550 Winter Haven LLC; staff and the city attorney reviewed assignment documentation and recommended consent.
Staff presented an agreement that would authorize city traffic enforcement on private roads within the Peace Creek Community Development District provided the CDD complies with MUTCD signage and reimburses any necessary studies; enforcement would follow normal police availability and the CDD may contract and pay for special off‑duty details if they require additional coverage.
The commission was asked to ratify several emergency retroactive approvals: sludge dewatering assistance after a pipe failure at Wastewater Plant 3 and emergency HVAC purchases at the Winter Haven Library. Facilities staff said HVAC failures drove FY26 costs to approximately $198,837 but reallocated savings allowed funding without new appropriations.
Staff also presented a 10‑year renewal of the cooperative facilities use agreement with the Polk County School Board through 2036; the board will provide a $100,000 contribution consistent with the prior agreement toward Denison Stadium renovations, reducing the city's remaining commitment to $250,000.
Separately, city and county solid‑waste staff described the new Polk County Northeast Customer Convenience Center (4001 Bannan Island Road, Haines City), a residential drop‑off pilot that opened June 1 accepting card payments and charging $10 per carload, $18 for trailers under 6 feet and $27 for larger trailers.
Staff said the slide deck and full reports for these items will be included in Monday's meeting packet for formal action and that many of the items are routine ratifications or task‑order approvals.
