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Selectmen move to study reconfiguring conference room for clerk storage and meeting AV
Summary
Selectmen discussed converting part of the town conference room into secure storage for the town clerk and supervisors of the checklist, and asked staff to get contractor quotes and to identify electrical and egress requirements; they also discussed buying a roll-around monitor for remote display.
S1 opened a multi-part discussion about turning the conference room into a multiuse space that would accommodate meeting presentations and secure storage for the town clerk (referenced in the transcript as "Sandy") and supervisors of the checklist. S3 (Town Administrator) reported consulting Kelly Collins, who recommended leaving space in the room so supervisors retain phone and copy-machine access.
Board members raised records-security needs and said election- and tax-related documents must be kept under lock and key. S2 noted the supervisor of the checklist would also need access from the hallway rather than through the tax collector's office.
On layout and construction, members discussed installing a new partition wall (possibly angled to avoid a window), moving an interior entry door to the new wall, and ensuring proper egress and electrical access. S2 noted that moving the existing wall might be infeasible because there is a vault on the other side; members suggested placing a new wall on the right side of the entrance and getting contractor estimates.
The board agreed to ask Sandy how much secure space she needs and to obtain quotes from contractors for the work so the cost can be considered in the next budget cycle. They also discussed purchasing a portable monitor or roll-around stand so planning-board presentations can be displayed and so meeting attendees seated farther from the wall can see materials.
No formal vote to undertake construction was recorded in the transcript; the direction taken was to gather space requirements and get price estimates for inclusion in the budget.
