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Bethel board adopts ARPA grant ordinance and policies, manager warns of audit deadlines
Summary
Interim manager Scott told the board the town must adopt an ARPA grant ordinance and related policies to comply with federal rules and spending deadlines; the board approved the documents to reduce audit risk and ensure proper accounting of ARPA funds.
The Bethel Town Board unanimously adopted a grant project ordinance and accompanying policies governing American Rescue Plan Act (ARPA) funds after Interim Manager Scott summarized requirements and spending timelines.
Scott told the board the town received ARPA funds and that because the total award was under federal thresholds for more prescriptive rules, the town could use payroll flexibility to move dollars to fund balance; nevertheless, the town must have a formal ordinance and policies on file to satisfy audit review. He cited guidance from the North Carolina League of Municipalities and examples used by neighboring towns and said adoption would reduce the risk of federal auditors seeking repayment.
The manager reported an ARPA balance figure (the transcript includes a stated $513,000 receipt earlier in the meeting) and reminded commissioners that funds must be obligated by Dec. 31 (year referenced in discussion) and spent by Dec. 31, 2025. Commissioners voted to adopt the ordinance and policies as presented. The board also approved sending an audit communication prepared by the town auditor to the Local Government Commission summarizing four audit findings and the town’s responses.
Next steps: staff to file the adopted ordinance and policies, track ARPA obligations, and follow up on audit findings with the Local Government Commission as appropriate.
