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Elmwood plans Touch‑A‑Truck and Whitesidewalls concert; auditorium damage prompts new use rules
Summary
Library and community organizers outlined a Touch‑A‑Truck event for May 30 and the EACC will host the Whitesidewalls concert March 21; trustees raised concerns about scratches to the upstairs auditorium floor and tabled a decision on facility rules pending repair quotes.
Organizers from Elmwood's library and community groups updated trustees on two upcoming events and prompted a broader discussion about auditorium use policies.
Library Director Nick Andrews and volunteers described plans for a Touch‑A‑Truck community event scheduled for Saturday, May 30, that will include food trucks (Mike Sand's Gyro Truck is confirmed). Amy Bechel of the Enrichment Council announced the Whitesidewalls concert set for March 21 and said event flyers prepared by Deputy Clerk Miranda Danzeisen will be distributed through the school.
Why it matters: both events involve public use of village property and raise logistics questions — insurance, neighborhood notifications, and facility condition — that the board flagged for follow‑up.
Event planning: Andrews, Peggy and Becky Weix reported that organizers are discussing insurance requirements and whether the Elmwood Area Community Club (EACC) or community volunteers might assist with liability coverage for the Touch‑A‑Truck event. They said nearby residents and businesses (apartments, Just You salon, The Shack) will be notified prior to the event. No board action was taken on the Touch‑A‑Truck planning report.
Auditorium condition and rules: trustees reviewed photos showing scratches on the upstairs auditorium flooring that board members described as unable to be removed. Board discussion focused on equipment being left set up after events, which can interfere with other users and may contribute to damage. Trustees discussed requiring groups to remove equipment and return rooms to their original condition after use, and raising the possibility of charging groups for damages or for use of the auditorium. The board tabled final action pending repair quotes and scheduled a Parks & Buildings Committee meeting to develop stricter expectations and any fee structure.
The board approved a Temporary Class 'B' license for the Elmwood Area Community Club for the Whitesidewalls concert on March 21, which organizers intend to use for beverage sales during the event. Trustees said the license and event planning underscore the importance of clear rules for auditorium and park use.
Next steps: the board asked staff to secure repair estimates for the auditorium flooring and to place the topic on the Parks & Buildings Committee agenda for recommended policy language and potential fees. Organizers for both events are to continue finalizing insurance coverage and neighborhood notifications.
