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Elm Grove committee approves vouchers, asks staff to amortize large annual payments
Summary
The Elm Grove Finance & Licensing Committee approved vouchers 5-0 on Jan. 27, requested staff amortize a $181,000 annual Moulas Group invoice into a prepaid account, and asked follow-ups on a high toner charge, a street-lighting insurance claim, and a Digger’s Hotline prepayment.
The Elm Grove Finance & Licensing Committee voted unanimously on Jan. 27 to approve the submitted voucher list and directed staff to follow up on several high-dollar and unusual payments.
Trustee Tom Castile moved to approve the vouchers with follow-up on questions raised; Mr. Glenn Schrubbe seconded and the motion passed 5-0. Committee members requested that large annual invoices—specifically a $181,000 billing from the Moulas Group—be recorded as prepaid and amortized monthly to better reflect period expenses; Finance Director Brian Lahey said he will implement that procedure going forward.
Other questions during voucher review included a $2,116.13 payment to OBP Business Solutions for toner, which Trustee Castile said appeared excessive; Village Manager Tom Harrigan agreed staff will follow up. The committee also asked whether the Village had been reimbursed for a $1,502 payment to Outdoor Lighting for damaged street lights; Harrigan said the Village pursues insurance claims when driver information is available, and Lahey will check with the DPW director. Lahey also said he will obtain details on a $4,500 Digger’s Hotline prepayment and report back.
During other business Harrigan provided an update on the status of the Butler fire engine purchase; no formal action was taken. Mr. Nicholas Ganos moved to adjourn, Trustee John Schindler seconded, and the committee adjourned at 7:02 p.m.
Next steps: staff will follow up on the toner charge, insurance claim reimbursement, Digger’s Hotline prepayment details, and implement prepaid amortization for recurring high-dollar invoices.
