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Farmer's Market pavilion: court approves $6,750 draw; contractor seeks $80,822 change order for fire suppression and alarm
Summary
The Fiscal Court approved draw #13 for $6,750 to Elder Construction for the Farmer's Market pavilion. Elder Construction presented a change order request for $80,822 to add fire suppression and a fire alarm system; the court took no action on that change order during the meeting.
The Spencer County Fiscal Court reviewed construction billing and change orders for the Farmer's Market pavilion at its June 15 meeting.
Architect and contractor paperwork included an application for payment and a change-order proposal. The court approved application/draw #13 in the amount of $6,750.00 to Elder Construction, Inc.; the payment was certified in the architect's certificate and motioned for approval by Esq. Pharris and seconded by Judge Travis (voice vote with a recorded nay by one commissioner on a separate related vote). Documentation in the packet includes the original contract amount ($2.5 million), prior change orders totaling $227,000, and a revised change-order form showing a new requested change of $80,822.00 related to fire suppression (sprinkler/dry system) and an addressable fire alarm system.
The change order lists specific scope items: installation of a 6" fire service spigot, a dry valve system with air compressor serving the building, chrome pendent sprinkler heads in suspended ceiling areas, interior black-steel piping per NFPA standards, and an addressable FireLite fire alarm system with notification devices and cellular dialer. The contractor presented the cost breakdown: $65,380 for sprinkler work and $15,442 for the fire alarm system.
The court recorded the change-order request in the minutes but took no action to approve the $80,822 at the June 15 meeting; the contractor also submitted a revised balance summary increasing the contract by the requested amount if approved. Because the change order was not approved at this meeting, the request remains pending and will require future court action or staff-level authorization in accordance with county contracting rules.
Next steps: Finance and the project architect/owner's representative will need to confirm contract authority and available funding before the County approves any change order; the court authorized draw #13 and payment while the larger change-order request remains unresolved.
