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Merrimac Parks & Rec seeks down payment to secure Pavilion build; festival proceeds pledged
Summary
Parks & Recreation reported a pavilion cost estimate of $53,381 and said a 10% down payment ($10,676) is required to get on the vendor's schedule; the Festival Committee has pledged its 2025 proceeds and Parks & Rec will ask the Board for approval once a site plan and funding proposal are provided.
Parks & Recreation Chair Nate Taylor told trustees that Cleary Building quoted $53,381 to construct Pavilion II at Memorial Park, including site preparation and concrete work, and that a 10% down payment of $10,676 is required to reserve the vendor’s build slot.
Parks & Rec members said they will pursue grants and fundraising to cover the remaining balance; the Festival Committee has pledged to donate its 2025 proceeds to the project and will display a promotional sign and accept donations during the festival. Taylor said volunteers are preparing marketing materials and that two additional payments will be due at set points in the construction timeline.
At the June 10 Board meeting trustees asked Parks & Rec to present a site plan and a funding proposal detailing how the down payment would be made and repaid before the Board considers authorizing the Village to provide the deposit. Parks & Rec discussed potentially borrowing from the General Fund on a short-term basis but expressed a preference to keep the committee’s $7,500 budget intact and to have any loan repaid by the end of the 2025 fiscal year.
Next steps: Parks & Rec will prepare a site plan and funding proposal for Board review. The committee and volunteers are also exploring DNR and state grant opportunities to reduce the village contribution.
