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Jefferson Select Board approves routine minutes, vendor contract and short‑term cash‑flow steps
Summary
At its Oct. 21 meeting the Town of Jefferson Select Board approved routine minutes, payroll and accounts‑payable items, authorized a building permit and a fuel contract, and agreed to a $25,000 withdrawal from the Road Maintenance CRF plus temporary use of Primex funds to cover immediate cash‑flow needs.
At the Town of Jefferson Select Board meeting on Oct. 21, 2024, Selectman Kevin Meehan moved and Select Board Chair Terri Larcomb seconded a slate of routine administrative approvals that the board passed unanimously. The motions approved the Oct. 7 meeting minutes, payroll for Oct. 14 and 21, and accounts‑payable batches for Oct. 14, 15, 18 and 21. The transcript records the motions passed unanimously; vote tallies were not specified.
Administrative Assistant Amanda Simino briefed the board on short‑term cash‑flow concerns while the town awaits its MS‑1 from the assessors and the resulting tax rate. The board authorized withdrawing $25,000 from the Road Maintenance Capital Reserve Fund to cover paving on Airport Road and storm‑related gravel costs. The board also agreed that Primex funds currently held in the town's ICS account may be used temporarily for cash flow; the principal amount of $440,603.34 will be restored once tax revenue is received.
The board approved a building permit for John and Susan Openhowski to construct a 16‑by‑34‑foot roofed carport and a 13‑by‑15‑foot roofed shed covering a BBQ area. Selectman Kevin Meehan moved the permit and Chair Larcomb seconded the motion; it passed unanimously (tally not specified).
On procurement and contracts, the board signed a CN Brown Oil & Propane contract that sets oil at $2.96 per gallon for up to 1,500 gallons and propane at $1.94 per gallon for up to 3,500 gallons. Kevin Meehan moved the contract approval and Terri Larcomb seconded; the motion passed unanimously (tally not specified). Amanda told the board she is drafting a procurement policy to satisfy FEMA and state requirements and will circulate a draft for board edits before the Nov. 4 meeting.
The board also reviewed other routine items including deposits, general ledger reports, three Jefferson Community Center rental applications, Nobis 2024 total cost documentation and Transfer Station employment applications. The board reviewed fence quotes for the town solar array and both Forest Vale Cemeteries but deferred a decision to a future meeting.
The board adjourned at 8:44 p.m.; the next meeting is scheduled for Nov. 4, 2024 at 7:00 p.m.
