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Nyssa SD 26 board approves $1.63 million contract for Mesa cafeteria, roof and HVAC work
Summary
The Nyssa SD 26 board voted to accept a $1,634,502 construction estimate to renovate the Mesa cafeteria roof and HVAC systems, approving a phased plan that begins this fall with roofing and HVAC work and continues next summer for kitchen equipment and cabinetry.
The Nyssa SD 26 board voted to accept a recommended construction estimate of $1,634,502 to renovate the Mesa cafeteria roof and replace HVAC equipment, moving the project forward in two phases.
The board approved the recommendation after a presentation from district-contracted construction staff and the contractor team, who said bids were packaged into 12 discrete scopes to reduce change-orders and make bids comparable. "So all total, just a little bit over $1,600,000," the presenter said while summarizing the base construction subtotal and a 5% contingency.
Why it matters: the work is intended to address a deteriorating roof and aging HVAC units while minimizing disruption to kitchen operations. The board heard that the first-phase scope (roof and most HVAC work) can be carried out close to the start of school; major kitchen hood work and some cabinetry are scheduled for next summer to avoid shutting down food service.
Details of the bids and timing: presenters said the district received multiple bids on roofing and HVAC scopes and fewer bids on specialized items such as kitchen equipment and operable partitions. The contractor noted regulatory hurdles for some subcontractors (Oregon licensing, bonding and prevailing wage requirements) and included allowances for expected code-based work such as fire-alarm adjustments. The contractor explained the project is split into a fall phase (roof and HVAC replacements that do not require kitchen shutdown) and a summer phase (kitchen hood and cabinetry with longer lead times).
Funding and contingencies: staff said they are exploring whether parts of the project can fall under a seismic rehabilitation grant but warned the board they are "not counting on it" and will proceed if the grant can apply. The contractor included a 5% contingency and specific allowances (the presenter cited a placeholder of $15,000 for fire-alarm changes and an estimated ~$9,000 interlock allowance).
Board action: Maribel moved, and Donnie seconded, a motion "to accept the construction total" of $1,634,502; the chair called for hands and the motion carried by voice. The motion authorizes staff to proceed with the recommended contractor and to move forward with contract finalization and procurement for the approved scopes.
What comes next: staff said they will finalize contracts and shop drawings, coordinate material approvals with the architect, and order long-lead items so the fall phase can begin close to school start. Staff also committed to update the board as project milestones are reached.
Attribution: Quotes and technical estimates are drawn from the contractor and district staff presentations during the facilities agenda item.
