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Budget committee drafts standardized nonprofit funding application, seeks to avoid duplication
Summary
The committee reviewed a draft application modeled on Lebanon and Hanover, proposed adding a three-year funding history, recommended relying on IRS Form 990 to avoid duplicate requests, and directed edits to be returned for presentation to the board of selectmen.
The New London Budget Committee on July 8 reviewed a draft standardized application that would require outside agencies seeking municipal appropriations to provide consistent financial and program information.
The chair said the draft was modeled on Lebanon and Hanover's forms and recommended the budget committee and selectmen use the same document. The presenter suggested adding a short history of previous funding requests and amounts (three years) so the committee would not have to research past awards.
Committee members and staff discussed reducing duplication by relying on readily available filings, such as the IRS Form 990 or state charitable trust filings, rather than requiring applicants to re-submit the same materials. One member suggested pairing the Form 990 with recent marketing collateral or an annual report to give context without overburdening small volunteer organizations.
Staff reminded the committee that applications and correspondence are government records and should be routed to the town office rather than to a personal email address; staff offered to work on timing and logistics for distribution and to publish materials in advance if the committee wants to present the draft to the board of selectmen.
Next steps: committee members agreed to edit the draft application and to return a revised version for review at an upcoming meeting; staff said the committee should aim to present the draft to the board of selectmen at their next possible meeting so applicants have time to prepare.
