Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Procurement topic
No spam. Unsubscribe anytime.
Belgrade board directs RFP for replacement facilities truck after reserve review
Summary
Select Board instructed staff to prepare a competitive RFP for a replacement facilities vehicle. The board reviewed the facility-equipement reserve (about $100,006.77) and agreed the purchase should follow a formal bid process and documentation of disposition of replaced equipment.
The Select Board instructed staff to develop a request for proposals for a replacement facilities truck after a discussion about reserve balances and the need for clearer documentation.
Board members expressed concern that documentation on invoice purpose and disposition of old vehicles was thin. One member urged a recorded explanation of what the proposed purchase replaces and how the old vehicle will be disposed of or redeployed.
Town staff said the facility-truck reserve balance is roughly $100,006.77 (reserve plus recently approved $80,000 appropriation). The board concluded the purchase should go through a formal RFP process rather than a direct purchase through a third-party quote system and voted to authorize staff to prepare an RFP and return with bid specifications at the next meeting.
The motion to prepare an RFP passed with the standard voice vote (recorded as all in favor, one absent). Staff said the RFP timeline will allow competitive bids and give the board time to review potential dispositions of replaced equipment and cash-flow timing given the town's delayed tax receipts under the new fiscal calendar.
