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Board adopts municipal artificial intelligence policy; IT director to vet tools and review regularly
Summary
The borough adopted an artificial intelligence policy recommended by IT staff. The policy sets definitions, a process to vet approved tools and a plan for regular review; IT director Jim Calipolis said the policy "has some teeth" and will be revisited frequently for updates.
The board voted to adopt a municipal artificial intelligence policy recommended by the IT director and prepared with input from staff members. IT director Jim Calipolis described a draft that incorporates definitions and a process for vetting tools the borough will allow, noting the importance of licensing and security for software that will be used for municipal purposes.
"We've got...some good definitions, and we have, at least I feel, a policy that has some teeth to it," Jim Calipolis said, summarizing the effort and thanking colleagues Jose and Julie for their review. Calipolis said staff will review the tools the borough uses (for example Office 365 or paid business offerings) and will bring candidate tools through department-head review before broader rollout.
Board members discussed review cadence and transparency. Calipolis and others recommended frequent reviews tied to rapid change in the technology; board discussion referenced semiannual or quarterly review intervals. Mayor and council members agreed the policy can be amended as practical and voted to adopt it that evening.
Outcome: the board adopted the policy by voice vote; staff will publish acceptable-tool guidance and a review schedule and return to the board when amendments are needed.
