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Council approves $12.27 million change order for Energy Department facility expansion and $100,000 AEI contract revision
Summary
Council approved a $12,266,258.42 change order for the final phase of the Energy Department facility expansion (project bids and contingency discussed) and a $100,000 change order to the AEI architectural agreement to address additional scope; both passed unanimously.
Cookeville ' The Cookeville City Council on June 18 approved two construction-related change orders for the Energy Department facility expansion and associated architectural services.
Mr. Haney told the council the AEI contract required an additional $100,000 to include drainage work in the east parking lot, a detention pond footprint and the conversion of a temporary laydown area to permanent storage. He recommended council authorize change order number 1 to AEI for that amount; council approved the request.
On the larger item, Mr. Haney summarized bids for the fourth and final phase of construction: the phase'level bids totaled $10,836,338; staff included $400,000 contingency and a contract allowance amount of $1,029,920.42, bringing the change order total to $12,266,258.42. Mr. Haney noted the phase budget was $13,855,066 and that the current numbers placed the phase roughly $1.5 million under that phase budget and project-wide totals remain under original allocated budgets per the presentation.
Council discussed a modest structure-related addition (about $80,000) that had been included since the previous Monday but noted the work remained within the bid totals presented. The motion to approve both change orders passed on a recorded vote of 5-0.
Why it matters: The approvals clear the way for completion of the Energy Department facility expansion, authorize the contractor work and permit staff to proceed with final-phase construction tasks.
Source: Presentation and vote at the Cookeville City Council meeting, June 18, 2026 (topic introduced SEG 621; vote recorded SEG 738).
