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Clifton council approves administrative and financial measures including higher purchase-card limit
Summary
At its Nov. 12 meeting the Clifton Town Council approved multiple administrative and finance items: awarding a $6,500 flooring bid, authorizing payment to J2 Engineers pending approvals, increasing the town purchase-card limit to $10,000, engaging RodeferMoss for FY24 cleanup, and increasing the playground shipping allowance.
The Clifton Town Council on Nov. 12 approved a set of routine administrative and financial measures intended to streamline vendor payments and close out fiscal-year work.
Mayor Tom Peterson and the five council members present voted unanimously to accept a Pinnacle Flooring bid for up to $6,500 to replace flooring in the Town Office. The Town Clerk, Kerrie Gogoel, had presented the quotes after two contractors did not respond to requests for bids. “We received the attached quotes,” the clerk said during the meeting, and the council approved Pinnacle’s proposal by roll call.
The council also approved payment to engineering firm J2 for an October invoice of $9,307.88, contingent on Streetscape Committee sign-off and Town Administrator approval. Town Treasurer Lisa Wax recommended the contingency; CM Effros moved approval and Mayor Peterson seconded. The motion passed by roll call.
Wax told council the town’s shared purchase-card limit — currently $2,000 covering three employees — has proven insufficient for several event and vendor needs, citing Haunted Trail vendor bills that can run $7,000–$8,000. The council voted 6-0 to increase the overall card limit to $10,000 while leaving individual card limits for the Town Clerk and Town Administrator at $2,000 each.
On accounting oversight, the council authorized engaging RodeferMoss to close out FY24, standardize fixed-asset records and perform an audit-readiness review for FY25. The Treasurer recommended the external review because limited internal controls exist while a single employee performs much of the work; CM Effros moved to engage the firm and the motion passed 6-0.
Council also approved a $2,000 increase in the allotment for previously approved playground equipment to cover higher-than-expected shipping costs, raising the equipment budget to a maximum of $11,000.
Procedural votes on these items were unanimous in the roll calls recorded in the minutes. The council adjourned after completing the agenda; several of the approved measures require follow-up administrative steps (e.g., bank implementation of the new card limit and Streetscape Committee sign-off for the J2 payment).
