Chair introduces resolution on temporary children’s services lease; staff advised to secure recorded easements on Beaver Creek Road

At the start of the action agenda the chair introduced a resolution to adopt a lease agreement intended to provide temporary space for children’s services. The chair said the resolution was the first item on the action agenda and asked staff to proceed with the paperwork.

A town staff member told the council that, while verbal permission exists from property owners along Beaver Creek Road to access buried lines, the town needs written easements that can be recorded. The staff member said the town expects Withers Gravinel to take the easement documents to the property owners and that once those easements return, staff have permission to sign and record them.

The transcript records the introduction of the lease-resolution item and staff discussion about easements and signing authority but does not record a formal vote on the lease during the included segments. The chair instructed staff to prepare the resolution under the adapter resolution (as phrased in the transcript) and to follow the standard process for executing the lease once all required steps are complete.

The council moved the action agenda ahead of the scheduled ethics training to address these items.

Next steps noted in the meeting: staff to obtain and record written easements for Beaver Creek access and to complete remaining steps before executing the temporary children's services lease. No vote tally or ordinance number appears in the transcript.