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Select board seals minutes and authorizes transfer of client files to Mitchell Group
Summary
After reconvening the board voted 3–0 to seal minutes from a nonpublic session and separately authorized transfer of client files to the Mitchell Group with the chair authorized to sign; the record names Rudy Rosiello as the town's primary contact for the transfer.
When the New Durham select board reconvened in public at 9:43 a.m., a motion to seal the minutes of the nonpublic session was made and recorded (transcribed as "Motion made by rigor Ozil"); the board approved sealing the minutes by recorded voice/roll call (recorded as 3 to nothing).
The board then addressed authorization for transfer of client files. The Chair introduced a packet authorizing the transfer of client files to the Mitchell Group (address transcribed as 22 Beacon Street, Laconia) and named Rudy Rosiello as the town's primary contact. The Chair recommended leaving a retention checkbox unchecked so the town would retain a secondary backup copy under the Mitchell Group's retention procedures; a board member asked whether Mitchell would retain records for one year and the Chair said files would be retained according to Mitchell Group guidelines. The board voted 3–0 to authorize the transfer and to authorize the chair to sign the agreement.
The Chair emphasized that files would remain confidential and that no files would be transferred except in accordance with written organizational procedures. The board closed the meeting with a motion to adjourn.
