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County consultants outline W‑2 corrections plan, ADP timeline; offer interim letters for employees
Summary
Consultants told commissioners W‑2 reconciliation is complete and that ADP will reprocess corrected W‑2s on an eight‑week timeline; consultants offered to produce interim individualized letters so employees can do tax planning while official W‑2s are reissued.
County consultants retained to support payroll and accounting told the Osage County Board of County Commissioners on Feb. 3 that W‑2 reconciliation is complete and that a formal correction process with ADP will take several weeks.
During a detailed update, the consultant said the county’s transition to Paycor has addressed many payroll processing issues but that several configuration errors remained in boxes that report state wages and certain plan codes. The consultant said they compiled the required ADP correction file and have requested ADP reprocess the affected W‑2s; ADP gave an estimated turnaround that the consultant said would make corrected W‑2s available in about eight weeks.
The consultant offered an interim service: prepare a mail‑merge set of personalized letters that list the corrected figures for each employee so residents can proceed with tax planning while ADP completes the formal reissue. Commissioners and staff said they would like that material and asked that the consultant coordinate distribution through Michelle Morris in the clerk’s office.
The consultant also described next steps for accounts‑payable cleanup and period‑13 closing so the county’s books can be prepared for audit. They reported they will continue pre‑ and post‑payroll reviews, help finalize box‑14 and box‑16 configurations and provide sample correction letters to the clerk by the following Monday.
The board did not take formal action on the consultant’s recommendations during the update, but commissioners asked staff to review and approve the consultant’s distribution plan and to instruct them on which county staff ought to perform the internal review prior to submission to ADP.
Ending: The consultants said they would provide the draft letters and coordinate with Michelle Morris; the board will review and confirm the review chain before the county submits corrections to ADP.
