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Galesville IT Committee approves Microsoft Exchange purchase for email retention, subject to funding
Summary
The committee approved purchasing Microsoft Exchange Server with MCS services under a three-year agreement not to exceed $4,719, contingent on the finance committee finding funding; the discussion noted Exchange is used for email archive and records compliance.
The Galesville IT Committee on July 22 approved purchasing Microsoft Exchange Server with MCS services under a three-year service agreement not to exceed $4,719 (lump-sum), contingent on the finance committee identifying funding.
Meeting minutes state that Exchange is how the city retains emails to meet open-records and police records laws and that a full archive is required to maintain compliance. The minutes do not attribute that explanation to a specific speaker; the committee discussed the need for a full archive to meet legal requirements.
The motion to "Approve the purchase Microsoft Exchange Server with MCS services for a 3yr SA not to exceed $4719 lump sum payment subject finance committee finding the funding" was moved by Dave Carlson, seconded by Rob Grover and passed 3-0. The minutes note the funding condition; the purchase will proceed only if the finance committee locates funds.
