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Council agrees to annual civil engineering services agreement with Ariel for 2025 season
Summary
The council approved using Ariel as the city's civil engineer for the 2025 season, reviewing the contract terms and rate schedule and discussing whether to issue a new RFQ (last noted in the record as 2019). Council took the routine procurement action and asked staff to consider an RFQ in future years.
The Algoma Common Council approved entering into an engineering services agreement with Ariel for civil engineering services during the 2025 season, based on a contract and a published rate sheet presented to the council.
Staff member (first seen SEG 045) summarized the agreement, noting the packet included the firm’s contract responsibilities and a final page with rates. A council member asked when the city last issued a request for qualifications; staff said 2019, prompting discussion about whether to reissue an RFQ before future contracts. "2019," staff said when asked about the last RFQ; council members said an RFQ every five years would be reasonable.
One council member moved to approve the agreement for the upcoming season; the motion passed on the council’s oral vote. Staff said rates have seen modest increases on items the city uses regularly and that some line items remain unchanged year to year. The record shows staff is managing several projects with the current engineering firm and suggested starting an RFQ process in 2026 if the council desires broader competition.
Why it matters: The engineering agreement governs professional support for municipal capital projects and site work; updating procurement regularly ensures competitive pricing and transparency.
What’s next: Staff will execute the agreement for the 2025 season and bring forward an RFQ or procurement plan for council consideration in a future agenda if the council opts to solicit new firms.
